Study Group Statutes
§ 1 Name and Legal Status
The Study Group shall carry “ESCMID” and “Study Group” in its name. The Study Group shall be subject to the laws of the country in which the hosting Society ESCMID has its registered office (Basel-Stadt, Switzerland). Since the Study Group itself is not a legal entity, it is subject to the statutes of ESCMID and governed by the same law as ESCMID. Therefore, the Study Group Statutes have to be in agreement with the Statutes of ESCMID and the ESCMID Operating Procedures for Study Groups. To ensure this, these statutes are identical for all ESCMID Study Groups. They may be complemented – but not substituted or superseded – by individual SG Bylaws.
§ 2 Objects of the Study Group
The Study Group shall devote itself to the promotion of research and education in diagnosis and therapy in its defined field(s) of expertise, which shall be published on the SG website. The Study Group shall strive to bring together persons who are active in the above mentioned fields in the European countries and beyond.
§ 3 Membership
Membership is, subject to the approval of the Study Group Executive Committee, open to all who are interested and working in fields covered by the Study Group. Interested persons from any country can participate in a Study Group. Study Group members must become members of ESCMID (any member category). There are no membership fees to the Study Group. In line with ESCMID discontinuing their corporate membership programme, corporate membership for companies is no longer available for Study Groups. Individuals employed by companies can still become ESCMID and/or Study Group Members as long as they do not appear as an official representative of their employer.
§ 4 Organisation
The Study Group will be organised by an Executive Committee and an Assembly of Members. Executive power of the Study Group is vested in the Executive Committee, which shall consist at least of the Chairperson, the Secretary and the Treasurer.
Nomination of candidates requires the candidate to approve the nomination and two Study Group members to support it. The selection of candidates to be considered for election to the Executive Committee shall be made by the membership. The election process is conducted by two Study Group members who are not members of the current Executive Committee.
The members of the Executive Committee shall be elected by simple majority from among the members of the Study Group. They will be elected for a term of two years and may be re-elected for a maximum of eight consecutive years. After this, at least four years must elapse before they are eligible for re-election, upon which the aforestated restrictions apply anew. Positions within the Executive Committee (minimally Chairperson, Secretary, Treasurer) are decided on by the Executive Committee members themselves, after internal deliberations. Each position can be held by the same person for a maximum of four years.
A term starts and ends at the date of the Assembly of Members. Elected Executive Committee members have to be ESCMID members (any category) in good standing and professionally active at the time of assuming office. Temporary replacements may be made by the Executive Committee as necessary.
No more than one elected member of the Executive Committee shall come from the same country.
The Chairperson, the Secretary or the Treasurer shall represent the Study Group towards ESCMID and beyond and have executive powers within authorisation rendered by the Executive Committee. The Executive Committee shall adopt resolutions by the majority of its members; in case of a tie, the majority is decided by the Chairperson's casting vote. The Executive Committee may appoint subcommittees for specific purposes.
§ 5 Amendments to the Statutes and Bylaws
The ESCMID Scientific Affairs Officer has the right, upon legal advice and upon the advice of the ESCMID Executive Committee, to make any amendments to the Study Group Statutes that are necessary for registration of ESCMID or for recognition of its non-profit status by the tax authorities or otherwise in the interest of ESCMID.
The SG Executive Committee has the right, upon legal advice and upon the advice of the ESCMID Scientific Affairs Officer or the ESCMID Executive Committee, to enact Study Group Bylaws and make any amendments to the Study Group Bylaws that are necessary or otherwise in the interest of the Study Group. These Bylaws and its amendments must be approved afterwards by the SG Assembly of Members.
§ 6 Language
The language of the Study Group and its publications is English. The English version of the Statutes shall be determinative in all cases. The language for accounting and tax purposes is the language governing ESCMID.
§ 7 Operating Procedures for Study Groups
The operating rules of the Study Group are stated in the ESCMID Operating Procedures for Study Groups and are the responsibility of the ESCMID Scientific Affairs Officer. All activities of the Study Group must be in accordance with the ESCMID Operating Procedures for Study Groups and the ESCMID Statutes.
§ 8 Termination
If the Study Group has not covered the minimum activity as detailed in the ESCMID Operating Procedures for Study Groups, the Scientific Affairs Subcommittee may propose through the Scientific Affairs Officer to the ESCMID Executive Committee to terminate the Study Group.
In addition, Study Groups may be terminated either by a majority vote of members or by a decision of the ESCMID Executive Committee if there is a documented violation of the present operating procedures. In such cases, remaining funds from Study Groups are transferred to ESCMID.