Profession & Career

ESCMID Panorama

ESCMID Observership

To facilitate international training and collaboration, we encourage our members to visit ESCMID Collaborative Centres (most often departments of infectious diseases and/or clinical microbiology) in other countries for one day to one month under the auspices of ESCMID. The Observerships should primarily focus on good clinical and laboratory practice rather than on research activities. Observers should use the observership to make improvements in their home institute (e.g. implementation of a lab technique).

Funding

Intra-European Observership visits
ESCMID member from Europe visits an ECC in Europe (for definitions see below)
ESCMID subsidises travel costs and subsistence for outside-of-country visits to a maximum of EUR 1’200 as follows:

  • EUR 500 max. for travel expenses (air ticket, train ticket, car expenses at EUR 0.30 per km)
  • EUR 70 per diem (up to a maximum of 10 days)

ESCMID only supports applications that are submitted and accepted prior to the intended visit; and payment will be made after we receive proof of effectively incurred expenses.

Intercontinental Observership visits (outgoing/incoming)
Outgoing: ESCMID member from Europe visits an ECC outside Europe (for definitions see below)
Incoming: ESCMID member from outside Europe visits an ECC in Europe (for definitions see below)
ESCMID subsidises travel costs and subsistence for outside-of-country visits for at least 10 days to a maximum of EUR 1,700 as follows:

  • EUR 1000 max. for travel expenses (air ticket, train ticket, car expenses at EUR 0.30 per km)
  • EUR 70 per diem (up to a maximum of 10 days)

ESCMID only supports applications that are submitted and accepted prior to the intended visit; and payment will be made after we receive proof of effectively incurred expenses and the evaluation/report. The report should indicate how the visit has been used to improve processes in the home institute.


The updated reimbursement rules for intercontinental Observerships were effective from 11 March 2014. All Observership visits which were approved by the ESCMID Executive Office after 11 March 2014 are regulated by these reimbursement rules.

Eligibility criteria

  • The observer must have a clear goal for the visit, e.g. implement a new procedure in their home institution as in the host institution.
  • The programme is open to full or young scientist ESCMID members only.
  • A member can only receive funding for one Observership within 12 months.
  • There are no age restrictions.
  • Members working at Collaborative Centres will be given priority.
  • The Observership can only take place in Collaborative Centres.
  • Only outside-of-country visits will be sponsored.
  • All intercontinental Observership visits going to Europe (‘incoming’) and going from Europe (‘outgoing’) are eligible (e.g. ESCMID member from Europe can visit an ECC in Africa or ESCMID member from Australia can visit an ECC in Europe).  Please consider the new reimbursement guidelines for intercontinental Observerships (see section Funding above, effective from 11 March 2014). Outside of Europe, an Observership visit within the same continent is not possible (e.g. an ESCMID member from South Africa cannot visit an ECC in Tunisia). ESCMID Observership visits within Europe are possible (e.g. ESCMID member from the UK can visit an ECC in Croatia). Intercontinental observership visits must be 10 days or longer.
  • Every application for support is subject to review and approval by ESCMID.
  • Application has to be submitted at least 2 months before the intended Observership visit starts.

Exception: For the yearly ESCMID ECDC Observership and the ESCMID WHO Observership also inside-of-country visits are sponsored. For further details, please check the respective websites (ECDC Observerships, WHO Observerships).

Application procedure

ESCMID members submit their request for an ESCMID Observership visit through an online application form directly to the ESCMID Collaborative Centre (ECC). An ESCMID member can only submit one Observership request at a time. Therefore, the person won’t be able to submit a new request until the review process is completed by the ECC.

New application procedure:

  1. Search for ECCs (www.escmid.org/ECCsearch)
  2. Select a Collaborative Centre (ECC) which you want to visit
  3. Login as ESCMID member with your login details
  4. Click on the link ‘Apply now for Observership visit’ and submit your request for an Observership through the online application form
  5. The ECC will review the request for an Observership visit
  6. If required, the ECC will clarify details of visit with requester
  7. The ECC will accept or reject the request for an Observership
  8. Upon approval by ECC, the review process of the application by ESCMID will start.
  9. ESCMID Office will inform the applicant about the evaluation results.

Application deadline

For the general ESCMID Observership programme, applications can be submitted throughout the year.

The request for Observership has to be submitted at least 2 months before the intended visit starts. Please consider that the review process by the ECC host and by ESCMID can take 2 months. We recommend that you submit your request as early as possible so that you have enough time to make your travel arrangements.

Exception: For the new ESCMID ECDC Observership and the ESCMID WHO Observership there is only one application call per year (until further notice). For deadlines, please check the respective websites (ECDC Observerships, WHO Observerships).

Report

After the visit, the Observer will be required to complete the official evaluation forms including a report to be published on the ESCMID and on the Collaborative Centre website or in other ESCMID publications.
A certificate of attendance may be issued after written confirmation (email sufficient) of the ECC Host and completion of the above-mentioned report. This certificate provides proof of attendance, but not proof of proficiency in any of the specialities.
The names of successful applicants may be published on the ESCMID website and other ESCMID publications.

Online application form (please consider information below)

If you are interested in applying for an ESCMID Observership and you already selected a Collaborative Centre, please proceed to the profile of the Collaborative Centre (www.escmid.org/ECCsearch) and click on ‘apply Observership’ (link at the bottom or top of the profile) in order to access the application form.

Important: Please be aware that the application has to be submitted at least 2 months before the intended Observership visit starts. To access the form you need to be a registered ESCMID member.

Important: ESCMID excludes all responsibility or liability for problems or damages you may suffer during the observership visit. It is the observer’s responsibility to hold sufficient and valid insurance for injury and health-related issues which covers treatment abroad. It is also the observer’s responsibility to hold and prove vaccination status in consultation with the ECC host and in accordance with national / local health regulations.

Definitions

  • Intra-European Observerships apply to those cases where ESCMID members from Europe visit an ECC in Europe (list of countries below).
  • Intercontinental Observerships apply to ESCMID members from Europe visiting an ECC outside Europe (‘outgoing’) or to ESCMID members from outside Europe visiting an ECC in Europe (‘incoming’) (list of countries see below).
  • ESCMID member from Europe: includes ESCMID members working in a European country.
  • ESCMID member outside Europe: includes ESCMID members working in a non-European country.
  • List of countries and respective geographic region: download here
Last update: 02 April 2013

To view all ESCMID Collaborative Centres, please click on search.
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Do you have a question about ESCMID Observerships? Consult our FAQ for the most frequently asked questions.

Please note (1): The request for Observership has to be submitted at least 2 months before the intended visit starts.

Please consider that the review process by the ECC host and by ESCMID can take 2 months. We recommend that you submit your request earlier so that you have enough time for your travel arrangements.

Please note (2): An ESCMID member can only submit one Observership request at a time.

Therefore, the person won’t be able to submit a new request until the review process is completed by the ECC.